Durham Culture & Arts –
Invest to Restart Cash Grants

As awarded to arts & cultural nonprofit organizations

and small businesses

Congratulations on your Cash Grant!

Here’s important information that you’ll need to know…

What documentation will I receive?

 A w-9 tax document (which will need to be completed and signed)
 A sample Quarterly Report (click link to view & download)

 Your program contract (which will need to be completed and signed)

These would have been sent to you via SignRequest.

When is my Quarterly Report Due?

 April 30th, 2025 (for January, February and March)
 July 31st, 2025 (for April, May, and June) – the final reporting deadline for those awarded grants in 2024
 October 31st, 2025 (for July, August, and September) – the final reporting deadline for those awarded grants in 2025

All grant funding must be released by DAC by the end of 2025.

What do I need to submit with my Quarterly Report?

Here’s the excerpt from the contract:

Quarterly Reports Quarterly financial reports will be required from the beneficiary organizations receiving a grant. Quarterly Reports will describe detailed use of funds as specified in the approved budget. These reports, with required documentation for approved grant expenses, will be required to receive the subsequent grant payment. Reports will be filed through your original Submittable.com web application. The quarterly report will include the following:

 Itemized expenditure amounts from the previous quarter with clear descriptions, as related to original proposal and project scope budget submitted with grant application

 Copies of receipts and invoices as proof of expenditures (see below for further details*)

 Cumulative expenditure total for entire project to date

 Narrative describing the accomplishments achieved during the quarter and plans for next quarter’s expenditures

*Be sure to submit all the receipts for your expenses with your Quarterly Report. These may be copies of printed receipts, check copies, detail from credit card statements (be sure to remove or redact any sensitive information first), screenshots from cash payment apps, contracts, invoices, etc. The receipts must be legible, clearly connect your organization with the recipient of the expense paid, be relevant to your updated project scope, and include a date. All receipts must match submitted reporting, which must match your updated Project Scope budget – otherwise, you’ll need to submit a revised Project Scope budget.

What’s a Final Impact Statement?

Here’s the excerpt from the contract:

Final Impact Report – A final report will be required detailing the use of funds and describing the impact of the expenditures on the organization/business’s capacity and progress of recovery post-pandemic. The Final Impact Report will include a descriptive narrative of grant award’s impact on organization’s recovery, including on immediate needs and the development of organizational capacity.

These should be around 300 – 500 words, that’s a typical single-spaced typed page or less. In your statement, you should let us know how the course you’ve taken has impacted you and will help improve, rebuild, or better support yourself, your community, and/or your organization. Once complete, please submit your statement in the ‘message’ feature of your original application, as a response to an existing message. Once we’ve received & reviewed your statement, we’ll confirm receipt, and if all requirements are met, a check request will be issued.

How will awards be paid?

Awards will be paid with 50% as an initial grant payment, then as quarterly reports are received for expenses paid (with proper receipts submitted), another 30% will be paid, then the final 20% will be released when all reporting for the prior quarter(s), all supporting receipts, and a final 300–500-word Impact Statement are received. (And yes, you must still submit reporting & receipts for the remaining 20% of your award.)

How can I speed up the payments?

You do not have to wait for the Quarterly Reporting deadlines. You may submit a Quarterly Report well before the deadline to accelerate your next payout.

If your financial situation allows, and it is possible to fully execute your proposal, you may submit all the receipts that cover your full grant amount for review at once or as soon as possible, then complete your Impact Statement, and receive all remaining payments for your cash grant. Just remember all receipts must match submitted reporting, which must match your updated Project Scope budget – otherwise, you’ll need to submit a revised Project Scope budget.

How do I use the DAC Credit Line?

Your signed contract states that you, the Grant Recipient, agree to use the following credit line on your website, social media and materials produced for events funded by the grant:

Credit Line – Supported by a grant from “Durham Culture & Arts – Invest to Restart” a program of the Durham Arts Council supported by the City of Durham American Rescue Plan funds.

Both the DAC logo and the City of Durham logo should be used. You may download them here (see links at left). Should additional grant-related promotional language be needed, DAC will work with Grant Recipient to provide. The credit line should be used for at least six months, or however long it takes to complete your funded project, whichever is longer.

Feel free to reach out with any further questions in general or for your particular situation. (See contact information below.)

Culture and Arts: Invest to Restart – A grant program of the Durham Arts Council supported by City of Durham American Rescue Plan Funds. Durham Arts Council will distribute funds through December 2025, to help support individual artists and arts and culture-focused nonprofit organizations and businesses as they rebuild, recover, and grow.

Questions about the

Training Program?

Contacts us!

dstroud@durhamarts.org

919-560-2730

Durham Culture & Arts – Invest to Restart Cash Grants