ARPA Project/Data Manager
Full-Time, Exempt Position
Date Posted: November 9th, 2023
How to Apply:
Email resume and cover letter to email@example.com with ARPA Project/Data Manager in subject line. No phone calls please.
Summary of Position:
Durham Arts Council is seeking an experienced, innovative, and focused individual to join our team as the new American Rescue Plan Act (ARPA) Project/Data Manager to help administer the $1 million in ARPA funding awarded to the Durham Arts Council from the City of Durham. These funds are designated to provide support and recovery to the Durham arts and cultural sector post pandemic. This individual will be responsible for providing meticulous and accurate program management, impact reporting, financial reports, and tracking of grant applications and reports from arts organizations, arts businesses, and artists in Durham. Management and tracking include the financial grant awards and training program awards made to applicants and the required reporting on these. The manager will help promote the program and will inform and support the arts and cultural sector in applying for the grant funds and training programs that will be provided through Durham Arts Council and its ARPA training partners. The position will also work with the department team to develop training programs with qualified training providers. This is a two-year grant-funded position with potential to extend.
The ideal candidate for this role should have superior organizational skills, great leadership and interpersonal qualities, ability to engage and support diverse constituents, and exceptional financial and program monitoring skills. The outstanding candidate should be able to support a grants/training program which meets all ARPA regulations while assisting applicants to understand the guidelines and submit viable applications.
- Develops knowledge of project requirements and compliance – Works with Department Director and Executive Director to fully understand and ensure compliance and excellence in all aspects of the project, the ARPA contract and its requirements.
- Promotes the ARPA program and recruits’ applicants to the grant programs and training programs – Develops informational materials for print and digital use to promote the program to the arts and cultural sector. Conducts information sessions and one-on-one support for the ARPA grants and training program applicants – artists, arts/cultural non-profits, and arts/cultural businesses. Ensures that broad awareness of the ARPA opportunities is achieved. Responds to all program inquiries from potential applicants, partners, and general public.
- Works with local partners to ensure that BIPOC artists, organizations and businesses are encouraged to apply to the program – working with local partners including Hayti Heritage Center and other community agencies; ensuring that our ARPA program supports BIPOC artists, organizations and businesses at a level that reflects the diversity of the Durham community.
- Organizes and supports the application review and award decision process – Tracks application deadlines and prepares received applications for the ARPA Review Panels for the grants and training programs. Assists in recruiting panelists. Conducts the panel review meetings on zoom. Prepares spreadsheets of scoring for final slate review and management decisions.
- Grant awards and notifications to grantees – Prepares and issues grant/training program award announcements and contracts to award recipients. Provides information to management to assist in public announcements of awards as needed. Prepares grant/award contracts in SignRequest. Issues award contracts and tracks signature and completion process.
- Arts/Cultural Training program development/administration – assists Department Director with program design, procuring training offerings, training partner coordination and related contracts. Helps design the online application for prospective arts/cultural participants. Supports the application and panel review/decision process. Tracks approved arts/cultural sector participants in the training programs and calculates and requests payment of fees due to training partners.
- Reporting – Notifies award recipients of reporting requirements and monitors and tracks the report compliance by all award recipients. Track each award, including collecting and reviewing interim reports as necessary. Design quarterly and final report form for each award and track receipt and completion of reports. Compiles awardee reports for quarterly reporting to City. Drafts and assists Department Director with DAC monthly and quarterly progress reports to City ARPA office. Prepare progress reports and final reports for the DAC Board, Executive Director and the City of Durham.
- Monitors all subrecipients and beneficiaries of ARPA funding by: o Establishing and communicating reporting guidelines and timelines for all subrecipients and beneficiaries of reviewing, providing feedback for revising when needed, and approving all subrecipient and beneficiary reports o Following up with all subrecipients and beneficiaries about reports of providing support to all subrecipients and beneficiaries through office hours.
- Financial tracking, expenditures and compliance – Prepares monthly Excel report of planned expenditures for awards, project staff, office expense, and fees to partners. Reviews with department director and assists in preparing invoices to the City ARPA office. Prepare check requests for grant awards and training participation fee awards that have been approved each quarter. Reviews project financial reports with finance manager to ensure timely and proper coding of revenue and expenditures.
- Evaluation – helps to design and implement any required project evaluation. Helps department to format survey and data collection instruments. Configures databases for data entry. Coordinates and assists with data entry from surveys/interviews into Excel, or Word. Assists with analyzing data and drafts reports based on this data.